TGN Constitution


Timberscombe Good Neighbours Constitution

  1. Name of the Organisation: The name of the organisation shall be Timberscombe Good Neighbours.
  2. Status: The organisation is a not for profit organisation. No member is entitled to any payment for services rendered but may be reimbursed any reasonable expenditure incurred in providing such services.
  3. Aims: To provide short term help and practical support to the community of Timberscombe through the assistance of local volunteers.
  4. Purpose:
    • To provide practical support for any member of the community who is in need and is unable to help themselves.
    • To recruit and maintain a group of local volunteers to help offer services.
    • To raise funds in order to maintain the organisation.
  5. Members: Membership of the organisation shall be open to anyone residing in the parish of Timberscombe who wishes to become a volunteer. A management committee will be formed to carry out the legal, financial and operational business of the organisation. The management committee will consist of the Chair, Secretary and Treasurer with a provision for co-opting members onto the committee as necessary. The Chairperson, Secretary and Treasurer of the committee will be elected each year by the members at the Annual General Meeting. The management committee shall make all arrangements for the provision of services to meet the Aims of the organisation. A quorum for management meetings will constitute two-thirds of the management committee.
  6. Meetings. Meetings will be held on a regular basis as required. Minutes of all meetings will be recorded, circulated to members, and stored.
  7. Annual General Meeting: The Annual General Meeting will be held in February each year. A notice of the meeting including date, time and place will be sent by the Secretary to all members of Timberscombe Good Neighbours at least two weeks in advance.
  8. The quorum for an Annual General Meeting will be one third of the membership.
  9. Changes to the constitution Changes to the constitution may be made on application to the committee by any 4 unrelated members of the membership and should be ratified at a Special General Meeting.
  10. Bank Account: All funds of the organisation shall be held in a bank account opened in the name of the organisation. Cheques shall be signed by two, unrelated, authorised signatories nominated by the committee. Grants may be applied for as necessary.
  11. Accounts: The treasurer will keep an accurate record of all income and expenditure and will provide a full account at the Annual Meeting. This account to be subject to an independent review by an unconnected person.
  12. Winding up: Should it become necessary to wind up the organisation, a General Meeting must be called. A notice of the meeting including date, time and place will be sent by the Secretary to all members of Timberscombe Good Neighbours at least two weeks in advance. Dissolution must be voted for by a majority of those present at the meeting.  Any remaining funds or other assets will be donated to local charitable causes or refunded to any granting bodies.
  13. Confirmed as adopted at a meeting of the Timberscombe Good Neighbours Management Committee held on 16/12/2019.